DATE: TIME: FACILITATOR:
1/25/2023 8:00 AM Jessica McClanahan, President
IN ATTENDANCE AGENDA ITEMS
Heather Slisher, Staff Liaison
Cori Debaltzo, Treasurer Brandi
Chavis, Vice President
Budget overview, review past and upcoming
events, planning committee
BUDGET OVERVIEW
? Starting balance - $15,814.32
? Current balance – Approx. $12,600.00
? YTD Spending - $4,476.57
? YTD fundraising - $2,969.50
? Fall Lock-in was most successful fundraiser @ $1,742.56
PAST EVENTS
Cookies with Santa
- Can choose profit margin; percentage of sales or inventory count sale
- Outline template to Stacey to update for coming years
- Earlier vendor outreach and commitment
Restaurant nights
- Chipotle was most successful @ $362.72
- Create schedule moving forward to space out approx. 1 per quarter
UPCOMING EVENTS
Winter lock-in
- Volunteer sign-up genius to go out this week; send via Instaconnect; Need at least 12
- Other volunteer avenues – Reynoldsburg Moms page, Taylor Road Alumni for TRES
Scholarship service hours
- Current volunteers – Jessica, Heather, Cori, Brandi, Aurora, Shelly (?)
Conferences
- March 8 th Meal -Soup and baked potato bar
- March 16 th Meal – Pizza
- Send sign-up genius for drinks, toppings, extras
Teacher Appreciation Week May 8 th – 12 th (Sports themed)
- Breakfast, popcorn/concessions, nacho bar
- Skyline Chili catering?
- Reach out to Texas Roadhouse for possible meal donation
- Local teams have been contacted; tickets donated via Shadowbox
- Amy House – contacting local businesses for raffle donations
- $200 donation request sent to Costco – TPT gift cards for raffle/giveaways
- Cecelia – B&BW basket donation?
Walkathon April 14 th (Bubble theme – need corresponding ideas)
- Contacted Columbus Bubble for grand prize; $400 - $500/hr; potentially scheduled on
alternative date dependent on weather
- Send theme to Mojo for t-shirt design
- White t-shirts to be reused for field day; $20 fundraising goal
PLANNING COMMITTEE
Next meeting – Wednesday, February 22 nd, 8:30am