Baldwin D.C.- Registration Packet & Permission Form
REYNOLDSBURG WASHINGTON, D.C. TRIP
DEPARTURE: Wednesday, May 8, 2024
RETURN: LATE Saturday, May 11, 2024
Students will leave from the school the morning of May 8 and travel to Gettysburg, PA. Students will have the opportunity to tour the battlefields before traveling onto Washington, D.C., arriving approximately around 9:00 p.m. Students will tour D.C. Wednesday evening through Saturday afternoon. Arrival time back in Reynoldsburg has been scheduled for late Saturday, May 11. This return has proven to be preferable and allows students a chance to rest before school on Monday morning.
The trip is being handled by Scholastica Travel, Inc., of Greensburg, Pennsylvania. Scholastica has done an outstanding job for us for many years. The price of the trip per student is $850.00.
This pays for the following:
-transportation via bus to and from Washington, D.C.
-transportation in Washington, D.C.
-all admissions to buildings and presentations, & Gettysburg
-3 nights hotel lodging
-11 meals
-a company tour guide on each bus
-a group picture
-a wreath ceremony at the Tomb of the Unknown Soldier
-security guards on each floor at the hotel
-group accident and medical insurance
-a sit-down dinner and event following
-all taxes and gratuities
-processing and D.C. coordinator fees
- D.C. t-shirts to be worn on the trip
The payment periods for the trip are as follows:
First payment of $225.00 is due the week of: Oct. 16- Oct. 20, 2023
Second payment of $225.00 is due the week of: Nov. 13-17, 2023
Third payment of $200.00 is due the week of: Jan. 22-26, 2024
Final payment of $200.00 is due the week of: Feb. 12-16, 2024
*Checks or Money Order payable to Baldwin Road Junior High School
NOTE: The required payments must be made during the specified times, or your child will become ineligible for the trip.
You can also pay with a credit card at: dc-trip.ticketleap.com/reynoldsburg-8th-grade-dc-trip-2024/
**Additional, non-refundable service fees apply if paying by credit card.
Money can be refunded by the school through March 8, 2024; after this date, monies will be in the possession of Scholastica Travel and only a percentage of the money will be refunded. The exact amount to be refunded will be determined by Scholastica Travel. Refund request forms are available from the trip coordinator or in the school office.
TRIP COORDINATOR CONTACT INFO.
Amie Case (District Coordinator) [email protected] (614) 501-5700
Nicholas Keith (Baldwin Coordinator) [email protected]
Brienne Schuliger (Baldwin Coordinator) [email protected]
GOOGLE CLASSROOM
All important information for the trip will be posted in the D.C. Trip 2024 Google Classroom. Please join this Google Classroom using the code: pb6xyf5
CHAPERONES
Chaperones for the trip are Reynoldsburg school employees, many being veterans of past D.C. trips. Chaperones have volunteered their time for this trip. They know the students, enjoy them, and are committed to make this trip a rewarding experience. Chaperones will meet with students several times before the trip. There will also be one mandatory parent meeting on April 25, 2024 at 7:00 p.m. At this time, parents will have the opportunity to meet the chaperones and discuss the details of the trip. We will have alternative options for parents that cannot attend.
FUNDRAISING
Information about fundraising opportunities will be sent home at a later date. Students wishing to participate must return the attached fundraiser permission form. Profit earned will be divided equally amongst all students attending the trip.
HOW TO RESERVE A PLACE ON THE TRIP
Complete the attached forms and return them to your child’s Social Studies teacher. This needs to be completed by THIS Monday, SEPTEMBER 25, 2023. Eighth grade students currently enrolled at B.R.J.H.S. may NOT add their name to the list after this date. This is due to the fact that reservations are being made and we need an accurate number to secure tickets and various sites. Attached is a list of important dates and deadlines to keep on file for your convenience. Additional information, as needed, will be given to your child at school.
SCHOLASTICA TRAVEL, INC’s CANCELLATION POLICY:
Calendar Days Before Scheduled Departure Date | Cancellation Policy |
30 or more | Scholastica Travel Inc will retain 20% of the deposit due at the time of cancellation. Each individual or group will receive an 80% refund of money due to Scholastica at the time of cancellation less any non-refundable prepaid reservations/tickets. |
14 to 29 | Scholastica Travel Inc will retain 25% of the total trip cost. Each individual or group will receive a 75% refund of money due to Scholastica at the time of cancellation less any non-refundable prepaid reservations/tickets, contingent on the group or individual being paid in full. |
13 or less | Scholastica Travel Inc will retain 50% of the total trip cost. Each individual or group will receive a 50% refund of money due to Scholastica at the time of cancellation less any non-refundable prepaid reservations/tickets, contingent on the group or individual being paid in full. |
Important Dates: WASHINGTON, D.C., 2023-2024
Sept. 25 Reservation, Eligibility and Fundraiser Permission form DUE
Oct. 16-27 Tri-C Fundraiser
Oct. 16-20 First Payment DUE- $225.00
Nov. 13-17 Second Payment DUE- $225.00
Jan. 22-26 T-shirt design contest
Jan. 22-26 Third Payment DUE- $200.00
Feb. 12-16 Final payment DUE- $200.00
March 4-8 Roommate Sign-Ups
March 8 Last day for FULL refunds
April 5 Bus meeting #1 (during school day- students only)
April 19 Bus meeting #2 (during school day- students only)
April 25 MANDATORY Parent/Guardian meeting with chaperones
7:00 p.m.- Baldwin Road Junior High Cafeteria
*Alternative arrangements can be made if parents/guardians cannot attend. Parents/Guardians must contact the DC coordinator to make other arrangements.
May 2 Bus meeting #3 (during school day- students only)
May 8 Depart for Washington, D.C.
May 11 Return to Reynoldsburg