Baldwin D.C.- Registration Packet & Permission Form
REYNOLDSBURG WASHINGTON, D.C. TRIP
DEPARTURE: Wednesday, May 7, 2025
RETURN: Saturday, May 10, 2025 (late)
Students will leave from the school the morning of May 7th and travel to Gettysburg, PA. Students
will have the opportunity to tour the battlefields before traveling onto Washington, D.C., arriving
approximately around 9:00 p.m. Students will tour D.C. Wednesday evening through Saturday
afternoon. Arrival time back in Reynoldsburg has been scheduled for late Saturday, May 10. This
return has proven to be preferable and allows students a chance to rest before school on Monday
morning.
The trip is being handled by Scholastica Travel, Inc., of Greensburg, Pennsylvania. Scholastica has
done an outstanding job for us for many years. The price of the trip per student is $875.00.
This pays for the following:
-transportation via bus to and from Washington, D.C.
-transportation in Washington, D.C.
-all admissions to buildings and presentations, & Gettysburg
-3 nights hotel lodging (4 students per room; 2 double beds in each room)
-11 meals
-a company tour guide on each bus
-a group picture
-a wreath ceremony at the Tomb of the Unknown Soldier
-security guards on each floor at the hotel
-group accident and medical insurance
-a sit-down dinner and event following
-all taxes and gratuities
-processing and D.C. coordinator fees
- D.C. t-shirts to be worn on the trip
The payment periods for the trip are as follows:
First payment of $250.00 is due the week of: Oct. 14- Oct. 18, 2024
Second payment of $225.00 is due the week of: Nov. 11-15, 2024
Third payment of $200.00 is due the week of: Jan. 20-24, 2025
Final payment of $200.00 is due the week of: Feb. 10-14, 2025
*Checks or Money Order payable to Baldwin Road Junior High School
NOTE: The required payments must be made during the specified times, or your child will
become ineligible for the trip.
**Additional, non-refundable service fees apply if paying by credit card.
Money can be refunded by the school through March 14, 2025; after this date, monies will be
in the possession of Scholastica Travel and only a percentage of the money will be refunded.
The exact amount to be refunded will be determined by Scholastica Travel. Refund request
forms are available from the trip coordinator or in the school office.
TRIP COORDINATOR CONTACT INFO.
GOOGLE CLASSROOM
All important information for the trip will be posted in the D.C. Trip 2025 Google Classroom. Please join this
Google Classroom using the code: i663fr6
CHAPERONES
Chaperones for the trip are Reynoldsburg school employees, many being veterans of past D.C. trips.
Chaperones have volunteered their time for this trip. They know the students, enjoy them, and are committed
to make this trip a rewarding experience. Unfortunately, parents/guardians or other family members cannot
chaperone the trip. Chaperones will meet with students several times before the trip. There will also be one
mandatory parent meeting on April 24, 2025 at 7:00 p.m. At this time, parents will have the opportunity to
meet the chaperones and discuss the details of the trip. We will have alternative options for parents that
cannot attend.
FUNDRAISING
Information about fundraising opportunities will be sent home at a later date. Students wishing to participate
must return the attached fundraiser permission form. Profit earned will be divided equally amongst all students
attending the trip.
HOW TO RESERVE A PLACE ON THE TRIP
Complete the attached forms and return them to your child’s Social Studies teacher. This needs to be
completed by this Monday, September 30, 2024. Eighth grade students currently enrolled at B.R.J.H.S.
may NOT add their name to the list after this date. This is due to the fact that reservations are being made and
we need an accurate number to secure tickets and various sites. Attached is a list of important dates and
deadlines to keep on file for your convenience. Additional information, as needed, will be given to your child at
school.
SCHOLASTICA TRAVEL, INC’s CANCELLATION POLICY:
Calendar Days
Before Scheduled
Departure Date
Cancellation Policy
30 or more Scholastica Travel Inc will retain 20% of the deposit due at the time of cancellation. Each
individual or group will receive an 80% refund of money due to Scholastica at the time of
cancellation less any non-refundable prepaid reservations/tickets.
14 to 29 Scholastica Travel Inc will retain 25% of the total trip cost. Each individual or group will receive
a 75% refund of money due to Scholastica at the time of cancellation less any non-refundable
prepaid reservations/tickets, contingent on the group or individual being paid in full.
13 or less Scholastica Travel Inc will retain 50% of the total trip cost. Each individual or group will receive
a 50% refund of money due to Scholastica at the time of cancellation less any non-refundable
prepaid reservations/tickets, contingent on the group or individual being paid in full.
Important Dates: WASHINGTON, D.C., 2024-2025
Sept. 30 Reservation, Eligibility and Fundraiser Permission form DUE
Oct. 14-25 Tri-C Fundraiser
Oct. 14-18 First Payment DUE- $250.00
Nov. 11-15 Second Payment DUE- $225.00
Jan. 20-24 T-shirt design contest
Jan. 20-24 Third Payment DUE- $200.00
Feb. 10-14 Final payment DUE- $200.00
March 3-7 Roommate Sign-Ups
March 14 Last day for FULL refunds
April 4 Bus meeting #1 (during school day- students only)
April 17 Bus meeting #2 (during school day- students only)
April 24 MANDATORY Parent/Guardian meeting with chaperones (7:00 p.m.- Baldwin Road Junior High cafeteria
*Alternative arrangements can be made if parents/guardians cannot attend.
Parents/Guardians must contact the DC coordinator to make other
arrangements.)
May 2 Bus meeting #3 (during school day- students only)
May 7 Depart for Washington, D.C.
May 10 Return to Reynoldsburg